Every Fax, Instantly a Validated Intake Record
DocuFindr's ingestion layer connects to your existing fax line and routes every inbound referral — fax, email, portal upload — through a document intelligence pipeline that extracts, validates, and routes structured data to your billing system without a single keystroke from your team.
From Fax Page to Billable Order in Seconds
Five automated stages replace the six manual steps your intake coordinators run through on every referral — every day.
📄 What Gets Extracted
- Patient name, DOB, address, and insurance ID
- Ordering physician name, NPI, and signature presence
- HCPCS codes and quantities on each line item
- ICD-10 diagnosis codes and clinical justification text
- CMN/DWO form type, section completeness, and date fields
- Prior auth reference numbers and payer contact details
- Resupply cycle indicators and refill date markers
⚡ What Gets Validated in Real Time
- HCPCS code against active LCD/NCD coverage criteria for that payer
- Physician NPI lookup and active enrollment status verification
- CMN section-by-section completeness score
- Prior auth requirement check — PA needed or not for this plan/HCPCS
- Insurance eligibility and benefits at the date of service
- Duplicate referral detection across open orders
- CMS-0057-F denial code mapping — flags the exact reason code before submission
Everything Intake Coordinators Shouldn't Have to Do Manually
DocuFindr handles the repetitive, error-prone parts of referral intake so your team focuses on exceptions, not data entry.
Bring-Your-Own-Fax Ingestion
Connect DocuFindr to your existing Documo or Fax.Plus number. No disruption for referring physicians — the same fax number, now with structured output on your end.
Tier 0 — Live NowEmail & Portal Ingestion
Referrals arriving as PDF email attachments or portal uploads are routed through the same extraction and validation pipeline as fax — one queue for all channels.
Multi-channelDocument Type Classification
CMN, DWO, Rx, Prior Auth packet, clinical notes, or insurance card — classified in under a second. Each document type triggers the right validation ruleset automatically.
Auto-classifyHCPCS Code Detection & Matching
Every HCPCS and CPT code extracted from the document is cross-referenced against active payer coverage rules for that patient's plan — before the order is created.
Code validationPhysician NPI Verification
Ordering physician identity and NPI enrollment are verified against the NPPES registry in real time. Signature presence is confirmed on CMN and DWO documents.
NPI lookupCoordinator Gap Alerts
When a required field is missing or a rule fails, the coordinator sees a structured alert with the specific deficiency and the payer's expected reason code — not a vague error.
CMS-0057-F mappedBrightree & WellSky Routing
Validated intake data populates your billing system directly via HL7/X12. No copy-paste, no dual-entry, no miskeyed patient IDs.
EHR integrationResupply Cycle Detection
For recurring DME products like catheters and CPAP supplies, DocuFindr identifies resupply indicators and surfaces refill eligibility checks automatically at the 30/60/90-day cycle.
Recurring ordersMonthly ROI & Volume Reports
Every month your team receives a report showing total document volume, denial-risk catches, and estimated revenue protected — so you can quantify the value of validation at intake.
IncludedWhat Changes When Fax Intake Is Automated
Processing 200 referrals per day. Same team. Before and after DocuFindr.
Works With Your Existing Stack
DocuFindr connects to your fax infrastructure and billing system — not the other way around. No rip-and-replace required.
Frequently Asked Questions
Questions about healthcare fax automation and how DocuFindr fits your workflow.
See the Intake Pipeline in Your Environment
DocuFindr is live in production DME environments today. A walkthrough takes 20 minutes and uses your document types.
No commitment. No pitch deck. Just the workflow.